How to Change Default Font in Outlook

Microsoft Outlook is one of the most widely used email clients, and by default, it uses the Calibri 11pt font. However, many users prefer to personalize their email experience by changing the default font style, size, and color. Whether for readability, branding, or aesthetics, updating the default font in Outlook helps ensure every message you send looks just the way you want.

In this guide, we'll show you how to change the default font in Outlook 365, Outlook 2019, and Outlook.com, step by step.

How to Change Default Font in Outlook 365 or Outlook 2019 (Desktop)

1. Open Outlook.
   Launch the Outlook desktop app on your Windows or Mac computer.

2. Go to File > Options.
   In the top-left coer, click File, then choose Options at the bottom.

3. Select "Mail" from the sidebar.
   In the Outlook Options window, click on Mail.

4. Click on "Stationery and Fonts."
   Under the "Compose messages" section, click the Stationery and Fonts"¦ button.

5. Customize Your Fonts.
   You can set different fonts for:

   • New mail messages

   • Replying or forwarding messages

   • Composing and reading plain text messages

   Choose your preferred font style, size, and color.

6. Click OK.
   Click OK in all windows to save your changes.

Now, every time you compose a new message, your selected default font will be used automatically.

How to Change Font in Outlook.com (Web)

1. Go to Outlook.com and Sign In.
   Open Outlook.com in your browser and log in to your account.

2. Click on the Settings Icon (⚙️).
   It's in the top-right coer.

3. Select "View all Outlook settings" > Mail > Compose and reply.

4. Scroll to "Message format."
   You'll see options to change the font style, size, and color.

5. Customize your default font.

6. Click Save.
   Your changes will be saved automatically.

Pro Tips

• Stick to professional fonts like Arial, Verdana, or Georgia if you use Outlook for business.

• Use a font size between 10pt and 12pt for optimal readability.

• Avoid bright colors for text in emails, especially in professional settings.

Troubleshooting

• If the font doesn't change after setting it: Try restarting Outlook.

• Using a corporate email account? Admin restrictions may prevent font changes.

Will This Change Affect Incoming Emails?

No. Changing your default font in Outlook only affects the emails you compose, reply to, or forward. Emails received from others will still appear in the font they chose (or in plain text if formatted that way).

Customizing the default font in Outlook is a quick way to enhance the look of your emails and ensure consistency across your communications. Whether you want something more elegant, playful, or easier on the eyes, Outlook makes it easy to set your preferences.